Job Description

Hourly Pay: $25 per hour (up to 10 hours per event)
Employment Type: Contractor, Freelancer
Typical Hours: 3:00 PM – 12:00 AM
Uniform: Ruban Bleu Shirt or Black collared shirt, Black Pants, Black Shoes

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Job Summary

We are seeking an experienced and passionate Lead Day-of-Wedding Coordinator to oversee the flawless execution of wedding events. The ideal candidate will have exceptional organizational skills, strong leadership qualities, and a proven ability to manage all aspects of a wedding day. This is a contractor/freelance role with the potential for ongoing opportunities based on event schedules.

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Duties and Responsibilities

Pre-Event Preparation

• Collaborate with clients to finalize event details, including timelines, layouts, and special requests.

• Coordinate with vendors to confirm arrival times, setup requirements, and specific instructions.

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Event Management

• Lead the setup and arrangement of ceremony and reception spaces according to established designs.

• Oversee the execution of the event timeline to ensure all activities proceed smoothly.

• Direct and guide assistant coordinators and event staff.

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Vendor Coordination

• Serve as the primary point of contact for all vendors throughout the event.

• Ensure vendors adhere to the event timeline and venue guidelines.

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Guest Experience

• Welcome and assist guests, ensuring their comfort and addressing any inquiries or concerns.

• Monitor guest flow and manage any issues that arise to maintain a smooth experience.

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Ceremony and Reception Management

• Oversee the coordination of the ceremony processional and recessional.

• Manage transitions between key moments like speeches, dances, and special activities.

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Emergency Response

• Handle unforeseen challenges with a calm, solution-oriented approach.

• Make quick decisions to maintain the success of the event.

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Bridal Party Support

• Provide guidance to the bridal party, ensuring they are ready and organized.

• Assist with any last-minute needs or adjustments.

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Clean-Up and Breakdown

• Supervise event breakdown and cleanup.

• Ensure all rented items are collected and the venue is left in pristine condition.

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Uniform and Professionalism

• Maintain a polished, professional appearance in the required uniform: Ruban Bleu Shirt or Black Collared Shirt, Black Pants, and Black Shoes.

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Qualifications

• Proven experience in event coordination, particularly with weddings or similar events.

• Strong leadership skills with the ability to effectively manage a team.

• Exceptional organizational and multitasking abilities.

• Excellent interpersonal and communication skills.

• Ability to remain composed and focused in high-pressure situations.

• Availability to work typical event hours (3:00 PM – 12:00 AM) on weekends and evenings.

• Physically able to lift and move event equipment and décor as needed.

• Familiarity with weddings and wedding etiquette is essential.

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If you are a dynamic and seasoned event professional with a passion for orchestrating unforgettable experiences, we invite you to join our team as a Lead Day-of-Wedding Coordinator. This role offers the opportunity to lead and contribute to the success of joyous occasions while gaining valuable leadership experience in event coordination.