Job Description

Hourly Pay: $20 per hour (up to 8 hours)
Employment Type: Contractor, Freelancer
Typical Hours: 3:00 PM – 12:00 AM
Uniform: Ruban Bleu Shirt or Black collared shirt, Black Pants, Black Shoes

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Job Summary

We are seeking a detail-oriented and enthusiastic Assistant Day-of-Wedding Coordinator to support our team in ensuring the smooth execution of wedding events. The ideal candidate will have strong organizational skills, excellent communication abilities, and a passion for making couples' special day truly memorable. This is a contractor/freelance role with the potential for ongoing opportunities based on event schedules.

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Duties and Responsibilities

1. Setup and Venue Preparation

• Assist with ceremony and reception setup according to established layouts and designs.

• Arrange seating, table settings, décor, and other visual elements as directed by the lead coordinator.

• Ensure all signage, guest books, and necessary items are properly displayed.

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2. Vendor Coordination

• Help coordinate the arrival and setup of vendors such as florists, photographers, caterers, and musicians.

• Serve as a point of contact for vendors throughout the event.

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3. Guest Assistance

• Greet and guide guests upon arrival, providing directions and answering basic questions.

• Assist with distributing programs, escort cards, and favors.

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4. Timeline Management

• Support the lead coordinator to ensure the event timeline is followed accurately.

• Alert vendors and participants of upcoming activities and transitions.

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5. Ceremony and Reception Support

• Assist with coordinating the processional and recessional during the ceremony.

• Guide guests to their seats and help manage any unexpected issues.

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6. Emergency Handling

• Remain calm and solution-oriented when handling unforeseen situations or last-minute changes.

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7. Assistance to Bridal Party

• Help bridal party members stay on schedule and in the correct locations.

• Assist with handling bouquets, boutonnieres, and other necessary items.

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8. Clean-Up and Breakdown

• Assist with event breakdown and cleanup.

• Ensure all rented items are collected and the venue is left in good condition.

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Qualifications

• Previous experience in event coordination, hospitality, or customer service is a plus.

• Excellent communication and interpersonal skills.

• Strong attention to detail and ability to multitask.

• Ability to remain professional and composed in high-pressure situations.

• Availability to work weekends and evenings.

• Physically able to lift and move event equipment and décor.

• Familiarity with weddings and wedding etiquette is preferred.

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If you are a dedicated, proactive individual with a passion for creating unforgettable moments, we invite you to join our team as an Assistant Day-of-Wedding Coordinator.